Privacy Policy

Common takes your privacy seriously because we know about the importance of keeping your personal information secure. As such, we outline how your personal information is shared. Please read the following to learn more about our Privacy Policy.

 

By using or accessing our services in any manner, you acknowledge and accept the practices and policies outlined in this Privacy Policy. You hereby consent that we will collect, use, and share your information in the following ways.

 

Remember that your use of our services is at all times subject to our Terms of Use, which incorporates this Privacy Policy. 

Section 1

This Privacy Policy covers our treatment of personally identifiable information (“Personal Information”) that we gather when you are accessing or using our services, but not the practices of companies we don’t own or control, or people that we don’t manage. We may gather various types of personal information from our users, as explained in more detail below, and we use this in connection with our services, including to personalize, provide, and improve our services as well as to fulfill and optimize your experience using our services. 

Section 2

We reserve the right to modify this Privacy Policy at any time. If we make material changes to this Privacy Policy, we will notify you by updating the date of this Privacy Policy. If required by law we will also provide notification of changes in another way that we believe is reasonably likely to reach you, such as via email or another manner through our services. Any modifications to this Privacy Policy will be effective upon our posting the modified version (or as otherwise indicated at the time of posting). In all cases, your use of our services after the effective date of any modified Privacy Policy indicates your acceptance of the modified Privacy Policy.

Section 3

We collect the following types of information in order to provide our services and optimize your experience:

 

Information You Provide to Us: We receive and store any information you knowingly provide to us. For example, this includes information you provide when you create your account with us, register to attend events powered by our services, etc. This includes (i) contact information you elect to provide to us such as your name and email address, (ii) feedback and correspondence, such as information you provide in your responses to surveys, to report a problem with our services, or otherwise correspond with us, and (iii) marketing information.

 

Information Collected from Your Device: In order to provide optimal event experience, we may collect and use your relative location information such as your GPS and bluetooth data. This does not give us any information regarding your exact location but allows us to power our proximity technology so you can seamlessly access your online and offline connections with ease.

 

Information Collected from Other Sources: We may obtain information from other sources, such as third parties in connection with your use of our Services. We may combine this with information previously collected. In these cases, our Privacy Policy governs the handling of the combined Personal Information.

 

Information Collected Automatically: Whenever you interact with certain parts of our services, we automatically receive and record information on our server logs from your browser or device, which may include your IP address, geolocation data, device identification, “cookie” information, the type of browser and/or device you’re using to access our services, and the page or feature you requested. We typically collect this information through a variety of tracking technologies, including cookies, embedded scripts, web beacons, file information and similar technology (collectively, “tracking technologies”). “Cookies” are identifiers we transfer to your browser or device that allow us to recognize your browser or device and tell us how and when pages and features in our Site are visited and by how many people. You may be able to change the preferences on your browser or device to prevent or limit your device’s acceptance of cookies, but this may prevent you from taking advantage of some of our features. If you click on a link to a third-party website or service, such third party may also transmit cookies to you. This Privacy Policy does not cover the use of cookies by any third parties, and we aren’t responsible for their privacy policies and practices. Please be aware that cookies placed by third parties may continue to track your activities online even after you have left our services.

 

We may use this data to customize experience for you based on your usage patterns. We may also use it to improve our services. For example, this data can tell us how often users use a particular feature of our services, and we can use that knowledge to optimize our services for you. 

Section 4

We may share your Personal Information with our event hosts and third parties in order to provide and facilitate our services and/or as required or permitted by law.

 

Affiliates and Business Partners: Your personal information may be transferred (or otherwise made available) to our affiliates and business partners to meet our legal and compliance requirements and operational needs.

 

Service Providers: Your personal information will be transferred (or otherwise made available) to certain third parties that provide services on our behalf. We use service providers to provide services, such as cloud computing, data storage, publishing, and analytics. Our service providers are only provided with the information they need to perform their designated functions and are not authorized to use or disclose personal information for their own marketing or other purposes. Our service providers may be located in the U.S., Canada, or other foreign jurisdictions

 

Legal and Compliance: We and our Canadian, U.S., and other foreign service providers may provide your personal information in response to a search warrant to other legally valid inquiry or order, or to another organization for the purposes of investigating a breach of an agreement or contravention of law or detecting, suppressing, or preventing fraud, or as otherwise may be required or permitted by applicable Canadian, U.S., or other law or legal process, which may include lawful access by U.S. or foreign courts, law enforcement, or other government authorities. Your personal information may also be disclosed where necessary for the establishment, exercise, or defense of legal claims, and to investigate or prevent actual or suspected loss or harm to persons or property.

 

Sale of Business: We may transfer any information we have about you as an asset in connection with a proposed or completed merger, acquisition, or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of Cohere.com or as part of a corporate reorganization or other change in corporate control. 

Section 5

The security of your personal information is important to us, but it should be noted that no security measures are guaranteed at all times. While we use commercially reasonable means to protect your personal information, we cannot guarantee its absolute security.

Section 6

As a service provider relying on the internet, we may transfer, store, and/or receive certain personal information across geographical borders to and/or from our affiliates or service providers in other countries working on our behalf in accordance with applicable law. As a result, in certain circumstances, other foreign governments, courts, law enforcement agencies, or regulatory agencies may be entitled to access the personal information collected.

Section 7

We retain your personal data in order to provide a consistent service. We retain different types of data for different lengths depending on the type of data and what it is used for. We will retain your personal information for the period necessary to fulfill obligations to the law and to continue to provide our services.

Section 8

You have certain rights with respect to your Personal Data, including those set forth below. For more information about these rights, or to submit a request, please contact us at info@common-events.com. Please note that in some circumstances, we may not be able to fully comply with your request, such as if it is frivolous or extremely impractical, if it jeopardizes the rights of others, or if it is not required by law, but in those circumstances, we will still respond to notify you of such a decision. In some cases, we may also need you to provide us with additional information, which may include personal information, if necessary, to verify your identity and the nature of your request.

 

Access: You can request more information about the personal information we hold about you and request a copy of such personal information. 

 

Rectification: If you believe that any Personal Data we are holding about you is incorrect or incomplete, you can request that we correct or supplement such data.

 

Erasure: You can request that we erase some or all your personal information from our systems.

 

Withdrawal of Consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time. Please note that if you exercise this right, you may have to then provide express consent on a case-by-case basis for the use or disclosure of certain of your personal information, if such use or disclosure is necessary to enable you to utilize some or all of our services.

 

Transfers of Personal Data

Our services are hosted and operated across Canada and the U.S. If you do not reside in Canada, laws in Canada may differ from the laws where you reside. By using the services and providing your information, you acknowledge that any personal information about you, regardless of whether provided by you or obtained from a third party, may be provided to us in Canada and may be hosted on Canadian or American servers. You hereby consent to and authorize us to transfer, store and process your personal information to and in Canada, and possibly other countries including the United States. We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this Privacy Policy.  

Section 9

If you have any questions about this section or our data practices generally, please contact us using the following information:

 

info@common-events.com

 

Common Events Ltd.

2482 Yonge Street

Suite 1029

Toronto ON M4P 2H5

Canada